When asking a former employer for a work reference or a list of past positions, it's essential to approach the situation professionally and with proper etiquette. Here are some guidelines to follow:
Choose the Right Timing: Before reaching out to your former employer, make sure that you have left the company on good terms and that enough time has passed since your departure. It's best to wait a few months after leaving to request a reference.
Use the Appropriate Communication Channel: If you have a good relationship with your former employer and the company's policies allow it, consider reaching out via email or a phone call. If you're unsure about the best way to contact them, consider sending an email first and ask if they are available for a brief phone call.
Be Courteous and Polite: Start your communication with a polite and respectful tone. Thank them for their time and consideration in advance.
Refresh Their Memory: Given that they may have had multiple employees since you left, remind your former employer of your time working together. Briefly mention the period you were employed, your job role, and any significant achievements or projects you were involved in.
Specify Your Request: Clearly state what you're asking for. If you need a general reference, let them know that you would appreciate a positive reference about your work and character. If you need a list of past positions or a reference for a specific job application, be clear about that as well.
Provide Necessary Information: If they agree to provide a reference, offer any relevant details that could assist them in crafting a well-informed recommendation. This might include your updated resume, job application materials, or a summary of your key responsibilities during your time with the company.
Respect Their Decision: Keep in mind that your former employer is not obligated to provide a reference. They may have company policies that prevent them from giving references or may simply prefer not to do so. Be understanding and respectful of their decision if they decline.
Express Gratitude: Regardless of their response, express gratitude for their time and consideration. A thank-you note can go a long way in maintaining a positive relationship, even if they cannot provide the reference you requested.
Remember, the key to asking for a work reference or list of past positions is to be respectful, clear in your communication, and appreciative of their time and effort. Always maintain a professional demeanor throughout the process.