When addressing someone about their disrespect for your time and inconsistent behavior with appointments, it's essential to maintain a polite and assertive tone. Here's a suggestion on how you can approach the situation:
Choose the right time and place: Find a moment when both of you can talk privately without distractions. It's best to address this issue in person or over a private communication channel like a phone call.
Express appreciation: Start the conversation by expressing your appreciation for their willingness to make appointments with you in the first place. This sets a positive tone and shows that you value the relationship.
Use "I" statements: Frame your concerns using "I" statements, which can be less accusatory and more about your feelings. For example, "I feel frustrated when appointments get canceled at the last minute" or "I value my time and want to make the most of our scheduled meetings."
Provide specific examples: Offer instances where appointments were canceled or not respected, so they understand the impact of their actions.
Express the impact: Explain how their behavior affects you, your schedule, and potentially your ability to manage other commitments. Be honest about how it makes you feel and the inconvenience it causes.
Seek clarification: Ask if there are any reasons or challenges they are facing that might explain their actions. Sometimes, there could be underlying issues they haven't communicated.
Set clear expectations: Politely explain your expectations moving forward. For example, you can request that they let you know in advance if they need to cancel an appointment and try to reschedule promptly if necessary.
Be open to compromise: While you want to set boundaries, it's essential to be open to finding a middle ground that works for both parties.
Reinforce the value of your time: Emphasize that respecting each other's time will lead to more productive and meaningful interactions.
End on a positive note: Reiterate your appreciation for the relationship and your hope for improved communication and mutual respect regarding appointments.
Remember, the key is to be assertive while maintaining respect and understanding. Being polite but clear about your boundaries can lead to a better understanding between both parties and help foster a more respectful and considerate relationship going forward.