When communicating with people who don't understand what you say, you can employ various strategies to ensure effective communication:
Rephrase or simplify: Try expressing your thoughts using different words or a simpler sentence structure. Avoid jargon or complex terms that might be confusing.
Speak slowly and clearly: Sometimes, the issue might be with the delivery rather than the content. Speaking slowly and enunciating clearly can help the other person grasp your message better.
Use visual aids: If possible, incorporate visual aids, such as diagrams, charts, or images, to complement your verbal communication and make it easier for the other person to understand.
Ask for feedback: Encourage the person to ask questions or provide feedback to ensure they are following your message. This way, you can clarify any points of confusion.
Active listening: If the person is struggling to understand, be patient and practice active listening. Pay attention to their responses and adjust your communication accordingly.
Check for understanding: Periodically, pause and ask the person if they understood what you said. This provides an opportunity for clarification if needed.
Empathize and be patient: Understand that everyone has different levels of language proficiency and comprehension. Be patient and avoid showing frustration.
Avoid talking down: While simplifying your language is helpful, avoid patronizing or talking down to the person. Treat them with respect and try to maintain a friendly and supportive tone.
Repeat key points: Repeating important information can reinforce the message and help the person remember the essential details.
Use alternative mediums: If the communication is complex or involves detailed instructions, consider using written communication (email, text, etc.) to provide supplementary information.
Encourage questions: Create an open and comfortable environment where the person feels encouraged to ask questions and seek clarification without hesitation.
Remember, effective communication is a two-way process. Both parties should make efforts to ensure understanding and work together to overcome any barriers that may arise.