When you receive a call from HR inviting you for an interview, it's essential to handle the conversation professionally and with courtesy. Here are some steps and tips on how to talk with your HR when you receive that first call:
Be prepared and attentive: If you know you have applied for a job and are expecting a call, be ready for it. Answer the call in a calm and composed manner. If you are caught off guard, politely ask if you could call them back in a few moments when you can give them your full attention.
Express gratitude: Start the conversation by expressing your appreciation for the opportunity to interview. You can say something like, "Thank you for considering me for the position. I'm excited about the opportunity to interview."
Confirm details: Confirm the date, time, and location of the interview. If it's a virtual interview, ask if there are any specific instructions or video conferencing platforms they prefer to use.
Ask for clarification (if needed): If any details are unclear, don't hesitate to ask for clarification. For instance, you might inquire about the format of the interview (one-on-one, panel, etc.) or if there are any documents you should bring.
Show enthusiasm and interest: Let the HR representative know that you are genuinely interested in the role and the company. You can mention something specific you find exciting about the company or its products/services.
Be professional: Maintain a professional tone throughout the conversation. Address the HR representative by their proper title and last name unless they indicate otherwise.
Inquire about the interview process: You can politely ask about the interview process to get an idea of what to expect. For example, you might ask how many rounds of interviews they usually conduct or what the timeline for the hiring decision might be.
Prepare for any potential questions: Be prepared for HR to ask you some initial screening questions during the call. These might include questions about your availability, current employment status, or salary expectations.
Ask about next steps: Before ending the call, inquire about what you should expect next. This will give you a clear understanding of the next phase of the process.
Thank them again: End the conversation by thanking the HR representative for their time and consideration. A simple "Thank you again for the opportunity to interview. I'm looking forward to it" will suffice.
Remember, the purpose of this initial call is to schedule the interview and possibly conduct a brief initial screening. Be polite, professional, and positive during the conversation. It's your chance to make a good impression right from the start. Good luck with your interview!